Privacy Policy

THE CALDWELL PARTNERS INTERNATIONAL INC. PRIVACY POLICY

This website is operated by The Caldwell Partners International Inc.

The Caldwell Partners International Inc. and its affiliates (“Caldwell Partners”, “we” or “us”) provide Executive Search services and related services (together, the “Services”) worldwide. This Privacy Policy covers how Caldwell Partners collects, receives, uses, retains, discloses and transfers Personally Identifiable Information (“PII”) on our website www.caldwellpartners.com (the “Website” or “Site), through our email and offline.

PII includes information about you that is personally identifying such as your name, email address and phone number, and that is not otherwise publicly available. PII may include other types of information depending on the legal definition of PII that applies in your physical location. Only the definition of PII that applies in your location will apply to you under this Privacy Policy.

Agreement
By using this Site, you accept and hereby expressly consent to our collection, use, retention, processing, disclosure and transfer, including international or cross-border transfer, of your PII in accordance with the terms of this Privacy Policy. You agree that your consent is voluntary, explicit and unambiguous and is free and informed.

This Privacy Policy may change from time to time, so please check back periodically to check the most recent modification date to ensure that you are aware of any changes in our processing of your PII. Your continued use of the Site or the Services after any changes signifies your express, explicit, voluntary and unambiguous consent to any such changes. If you do not agree to such changes, you must immediately stop using the Site. This Privacy Policy was last modified on October 6, 2016.

Information Collection and Use; Choice and Consent
You may browse our executive opportunities and review certain information on the Site without providing us with PII, although your IP address will be collected. When you contact us by email or phone, we will collect your email address or phone number, as applicable, in order to respond to you. When you subscribe to the Site, we collect your email address. When you sign up for our newsletter, we collect your first and last name, email address, title, department and company and add it to our list of subscribers so you can receive our email newsletters.

When you register to become a candidate or to apply for a job, we collect your first, last and middle name, physical address, phone number and email address. When you submit your resume or C.V., we collect your email address plus a copy of your resume, which may include additional PII and other information such as career and compensation history. We request that you do not provide sensitive personal information on your resume or C.V., for example: racial or ethnic origin, political opinions, religious or other similar beliefs, trade union membership, physical or mental health, sex life, criminal history, Social Security or National Insurance numbers, or payment card information, as defined by applicable law.

When you register for an event with us, such as a CEO Conference, we collect your registration information including your name, email address, phone number, title and company. We add this information to your candidate profile. All payments for events are processed through PayPal and are subject to PayPal’s terms of service and privacy policy. We do not collect or receive any payment information when you purchase a ticket or register for an event.

We may have certain clients in the U.S. that collect demographic information about potential applicants in order to meet U.S. federal or state legal requirements or to maintain a diverse workforce.

It is always your choice whether or not to provide us with such information. If you do provide PII, you are giving your express, explicit, voluntary and unambiguous consent to the collection, use, retention, transfer and disclosure, including international transfer and disclosure, of your PII and sensitive information as described in this Privacy Policy. If you choose not to provide the requested information you may not be able to access certain features or functions of this Site. You may access, change, modify or delete your information, at any time, as described below.

Caldwell Partners uses your PII to:

  1. Reply to your request for information, including newsletters;
  2. Evaluate your credentials for available executive level positions now and in the future;
  3. Conduct applicant background checks and credit checks, check work history and compensation history, and contact references for job applicants;
  4. Communicate with you about the status of your applications;
  5. Create your candidate profile and maintain it in our candidate database;
  6. Send you promotional emails about Caldwell Partners if you have opted in to receive future communications from us;
  7. Market to current and potential clients; and
  8. Create de-identified aggregated information for statistical purposes, to improve our Site and Services, and to improve user experience.

You may revoke your consent, and/or object to or block processing of your PII by emailing a request to us at privacy@caldwellpartners.com. We will respond to your request in accordance with the law that applies to you. Your PII that we processed prior to your request may not be deleted from our Site system records but will be blocked from further processing without your permission. A request to revoke consent or block processing of your PII may not apply to information collected by cookies or used internally to recognize you and/or facilitate your visits to the Site, or information we may keep to comply with legal requirements.

Cookies
Cookies are small data files that are placed on your computer or mobile device when you visit a website in order to make it work, or work more efficiently, as well as provide reporting information. Caldwell Partners may use them to provide a higher quality, more relevant user experience by storing user preferences and monitoring user trends.

By using our website www.caldwellpartners.com, you accept the use of cookies in accordance with this policy. If you do not accept the use of these cookies, please disable them by changing your browser settings so that cookies from this website cannot be placed on your computer or mobile device.

What cookies do we use?
We use code provided by third-party integrated platforms including Google Analytics, Cluen and Act-On to collect and transmit visitor information to their servers. When a user visits caldwellpartners.com, this code contacts the respective third-party platforms’ servers and sends the aforementioned data. This data is stored, devoid of personally identifiable information, on the third-party server for the purposes of analysis that will be used to improve and provide contextual experiences to site visitors.

  • Essential cookies – These cookies are necessary to enable you to move around the website and use its features, such as accessing secure areas of the website.
  • Functionality and performance cookies – These cookies are used to enhance our website’s functionality performance.
  • Analytics cookies – These cookies collect information that is used in aggregate form to help us understand how our Websites are being used or how effective our marketing campaigns are. They provide information about which pages you visit and how often, but do not collect information that identifies you.

We may also perform IP lookups to determine which domain you are coming from to more accurately gauge our users’ demographics.

How to control cookies?
You can set or amend your web browser controls to accept or refuse cookies, though if you reject them, your access to some areas and functionality of our website may be restricted. The controls for managing cookies varies from browser to browser, so please visit your browser’s help menu for more information on disabling cookies.

Protection of Your Information
We will take appropriate technical and organizational safeguards to protect PII from theft, other loss, misuse, and any unauthorized access, copying, collection, use, disclosure, alteration, forgery, destruction or technical errors. We follow generally accepted standards to protect the PII submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security.

We will retain PII for as long as necessary to provide our services. We will retain and use PII as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Information Sharing and Disclosure
We disclose your PII to our client companies who hire us to find executive level candidates for their open positions, if your qualifications meet their requirements. We disclose users’ PII to third parties who provide services that you request, to third party vendors who help us operate the Site, and to our partners. These third parties may be located worldwide, including in the U.S., and are contractually obligated to maintain the confidentiality of your PII consistent with the terms of this policy and to comply with the applicable data protection laws.

We will disclose your information in response to valid legal process, for example, in response to a court order, a subpoena or other legal request for information, and/or to comply with applicable legal and regulatory reporting requirements. We also may disclose your information in response to a law enforcement agency’s request or other request for information from the U.S. or other government entities, or where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or to verify or enforce compliance with the policies governing our products and/or services and with applicable laws, or as otherwise required or permitted by law or consistent with legal requirements. In addition, we may transfer your information to an entity or individual that acquires, buys, or merges with Caldwell Partners, or our other business units.

International or Cross-Border Transfer of Your Personal Information and Your Express Agreement
Given that the Internet operates in a global environment and that transfer of your data is necessary to process your registration, to assist you in your job search, to enable you to use the features and services on the Site, to provide updates, and to respond to your inquiries, using the Internet to collect and process PII necessarily involves the transmission of data on an international or cross-border basis. By signing up for or using the Services, and/or by communicating with us by email, you acknowledge and expressly, explicitly, voluntarily and unambiguously consent to our processing and disclosure of your PII in this way. The PII of users who are located outside the U.S. will be transferred outside of each eligible country to Canada, the U.S. or other countries where our servers are located, or to another cloud-based location, where it will be processed and stored. The PII of users will also be accessible by our employees and contractors located in the U.S. and other locations worldwide. The U.S. has not been recognized as providing an adequate level of protection according to the data protection requirements of certain other countries and territories (including countries and territories in which users may be located such as the European Union (EU), Argentina, Peru or others), but we will take all steps reasonably necessary to ensure that users’ PII is treated securely in respect of such transfer and as described in this Privacy Policy.

By registering for or using the Site or Services or by sending us emails, you expressly agree to such transfer, processing, storage and disclosure in countries, such as the U.S. and other locations, outside of the country or territory in which you reside. By accessing, signing up for or using the Services, sending us email, or by sending us a resume, you provide your express, explicit, voluntary, unambiguous, free and informed consent to our disclosure of your PII to our client companies and third party vendors for the purposes described in this Privacy Policy.

Social Media Features and Social Media Websites
Our Site includes features from third party social media websites such as LinkedIn and Twitter that run on our Site. Please note that our Site is not sponsored or endorsed by LinkedIn, Twitter or any other social media website, which are trademarked and owned by third parties and not by us. These features may collect your IP address, which page you are visiting on our Site, and may set a cookie to enable the feature to function properly. Social media features are either hosted by a third party or hosted directly on our Site. This Privacy Policy does not apply to these features. Your interactions with these features would be governed by the privacy policy and other policies of the companies providing them.

As part of our Executive Search services, we collect information about potential candidates from their social media pages on sites such as LinkedIn, BoardEx and other resources and add that information to our candidate profiles. This Privacy Policy does apply to our use of information about you that you have posted on social media websites.

Links to Other Sites; Transactions with Third Parties
The Site may contain links to other sites that are not owned or controlled by Caldwell Partners, and we may refer you to our client companies as a potential candidate. Please be aware that we are not responsible for the privacy practices of these other sites or organizations. We encourage you to review the privacy policies and statements of other sites and organizations to understand their information practices. Our Privacy Policy applies only to information collected by our Site and Services.

Caldwell Partners is not responsible for and will not be a party to any transactions between you and a third party provider of products, information or services, or a client company with which you have an interview or exchange or that may consider you for or offer you a job, even if we introduce you to the client company. Caldwell Partners does not monitor such transactions or ensure the confidentiality of your PII for any third party dealings. Any separate charges or obligations you incur in your dealings with these third parties linked to the Site or to which we refer you are solely your responsibility.

Children
Our site is directed to individuals who are the age of majority or older in their jurisdiction. We do not knowingly collect information from children. If you believe your child has provided information to the Site please contact us using the information provided below.

Your California Privacy Rights; California Do Not Track Disclosures
If you are a California resident, California Civil Code Section 1798.83 permits you to request information regarding the disclosure of your Personal Information by Caldwell Partners or its subsidiaries to a third party for the third party’s direct marketing purposes. Since we do not make such disclosures, we are exempt from these reporting requirements. In addition, we currently do not honor Do Not Track signals.

Accessing Your Information
You may send us a request by email if you wish to access, review, change, correct, update, cancel or delete your PII, oppose processing, request information about our collection, use and disclosure of such information, and request information on our policies and practices relating to disclosure of information to our service providers, by contacting us at privacy@caldwellpartners.com. We will respond to these requests in accordance with the laws that apply to you. You can help us maintain the accuracy of your information by notifying us of any changes to your information.

Contact Us About Complaints, Questions or Notices relating to this Privacy Policy
Caldwell Partners commits to resolving complaints about your privacy and our collection or use of your PII. If you believe your privacy rights have been violated or you disagree with any action Caldwell Partners has taken with regard to your PII you may file a complaint with Caldwell Partners by emailing us at privacy@caldwellpartners.com.

If you have questions or suggestions, or wish to correct your PII, please email us at privacy@caldwellpartners.com.

You may contact us at:
Caldwell Partners
Attention: Privacy Officer
165 Avenue Road, Suite 600
Toronto, Ontario M5R 3S4
Canada

Email: privacy@caldwellpartners.com
By Phone: 1.888.366.3827

Terms of Service
Please also visit our Terms of Service section establishing the use, disclaimers, and limitations of liability governing the use of our website at www.caldwellpartners.com/terms-of-service/.